Blog

Accessing the Cloud from a Web Browser - Citrix Receiver Fits the Bill

Brianna Loftin - Thursday, June 01, 2017

We have found the Citrix Receiver to be an invaluable tool when implementing hosted services, but in certain situations being able to use a web browser can be a preferable option.

Fear not, our hosting platform has the ability to access your account through a web browser as well. For instance, if you have to use an alternative pc or laptop, in a pinch, or on the road, you can simply use the browser rather than downloading the citrix receiver. You will still be getting the added security benefits of citrix, with this option.

This is also a great alternative available if you are unable to log in. While our IT Engineers fix your problem, you can still access your files from anywhere using the web browser, and your desktop will appear exactly as it was before.   

Already have hosting with Tandem CloudTop? Using Internet Explorer, go to https://my.cloudtopoffice.com and simply login with your username and password.

If you are interested in having your software hosted, please send us an email, or call 866-710-4228. We would love to help you find a solution!

Can I Email from Hosted QuickBooks? How to Email with QuickBooks Hosting

Brianna Loftin - Friday, May 26, 2017

Deciding to move to Hosted QuickBooks can be a daunting task, but one thing that you want to make sure is that you will have the ability to email from QuickBooks. Here are your options and how to set up your account to easily email invoices, reports and statements through QuickBooks.

You have the option of either adding Outlook and Excel (additional charges apply) or you can use the built in email client in QuickBooks, configured with our mail server and send directly from there, which is actually a more reliable option.

QuickBooks Web Mail

From the QuickBooks Edit menu, select Preferences and click Send Forms.

Select Web Mail and click Add.

Fill out the Add Email Info and click OK.

Click OK to save the changes.

For Default Messages - Go to Edit/Preferences and select Send Forms. Now select the Company Preferences tab. The first drop down box allows you to select the type of transaction you want to change the default message for. The rest is pretty self explanatory. By changing the default message you save lots of time by only having to personalize each message a little bit when you feel it is necessary.

Outlook

Create an Outlook email profile.

You will need following information to set up Outlook as your email client: Username, Password, Email server address.

Set up Outlook in QuickBooks.

From the QuickBooks Edit menu, choose Preferences and select Send Forms.

Select Outlook and click OK.

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When you sign up for Hosted QuickBooks, don't worry, we will help you get everything set-up with our friendly in house support, right from Sugar Land, Texas.

For more information on QuickBooks Hosting send us an email, or call (866)710-4228.

 

The Best QuickBooks Hosting Provider - Questions to Ask Before Choosing

Brianna Loftin - Thursday, May 18, 2017

Are you having trouble sifting through the seemingly endless QuickBooks Hosting Options? To make sure that you are getting the best option available, here are some helpful tips, and questions to ask before deciding on "the one."

Back-Up - Make sure that you are getting automatic daily backups, so that you can get your data if something happens.
Print - Will you have the ability to print checks, invoices and other documents to your local printers?
Outsourcing - Make sure that the company that you are working with is just that, and not outsourcing their servers and support.
Hosting Platform - Does the hosting provider use the less costly Remote Desktop Services, to offer lower cost at the expense of the user experience?
Authorized Intuit Host - This is crucial, autorized hosts have been approved by Intuit, so that you know you are getting the top quality security for your information.

The only difference between Commercial Hosting Providers and Standard Hosting Providers is that they cannot host monthly rental of QB software, you have to purchase a license, annual subscription or provide your own license, which is a more cost effective solution in the long run.

For more information on QuickBooks Hosting send us an email, or call (866)710-4228

Act! Mobile Solutions - Handheld Contact and Act! Premium Mobile

Brianna Loftin - Tuesday, May 16, 2017

Handheld Contact
More and more people are taking to the road and need to take their contacts with them. While there are several handheld solutions that work with Act!, each has its own specific niche. We use Handheld Contact internally, and have had good success with the product.

Strengths of Handheld Contact include:

• Server Side setup. Nothing to load on your computer
• Extremely Robust. We have not had the issues with duplicates or incomplete data sets that seem to be prevalent with some other solutions.
• Currently works with iPad, iPhone, Windows based phones, Blackberry devices and Android devices.
• Within our hosted solutions, Handheld Contact is easy to setup and easy to maintain.

When you’re out of the office, changes made to your database by anyone on your team quickly make their way to your mobile device without having to take out your laptop or initiate synchronization.

Act! Premium Mobile
With Act! Premium Mobile you can stay connected to your business by accessing your Act! Premium contact, calendar, and opportunity details from your iPhone®, iPad® or AndroidTM device. Act! Premium Mobile is included with your upgrade to Act! Premium!

Key Features of ACT! Premium Mobile

• Bring key elements of the desktop experience to your mobile device
• Create, view and edit groups in Act! Premium Mobile
• Take individual or global actions from within groups such as sending emails
• View companies and a consolidated history of activities for all contacts
• Automatically link new and existing contacts to company records
• Scroll through, select and view records in a new split-screen tablet view

For more information, send an email here or call (866)710-4228.

BP MS 150

Brianna Loftin - Tuesday, May 02, 2017

I participated in the BP MS 150 this past weekend, from Houston to Austin.  I will admit, that my reasons for joining the group, were selfish, and not solely for supporting the research of MS, of course it is a much added bonus. I have always wanted to participate in a group race of some sort, and when a friend of mine asked if I wanted to join BP's group, I was all in. I wanted an excuse to get back in shape after having my second baby, and I thought the fear of an impending two day bike ride would whip me into shape. My husband didn't initially want me to participate, because he didn't want me to leave our two girls alone with him for extended bike rides, but his push-back strengthened my resolve even more. Initially the excitement of the looming date, did the trick, however; as time went on, my drive to train waned a little, and I mostly did shorter rides lugging my girls in a trailer. This turned out to be great practice for climbing hills, since as the wind blows, it acts more like a kite than a vehicle. 

Training definitely helps you prepare, but what i wasn't prepared for was the severe leg cramping, and soreness in my hands and feet from holding the handlebars and shoes rubbing against my feet. Surprisingly my muscles were hardly sore or stiff the next day, but it felt more like my body was going to fall apart, as if it had aged 40 years in one night. I chickened out on the second day, because of the rainstorm and subsequent relentless frigid wind trying to blow everyone off course. I did however enjoy a lovely day at Zilker Park in Austin, TX. It was not a great day to ride a bike, however it was a great one for flying a kite. Everyone's question after the ride is, would you do it again?  The answer? Hell Yes!,  because you cant beat the beautiful Texas hill country from the vantage of a bicycle, and supporting such a worthy cause as the National MS Society, is definitely worth it. 

Will Go to My PC or Log Me In Work for My Needs? Citrix Hosting is Your Best Solution

Brianna Loftin - Wednesday, April 19, 2017

Because of location flexibility in our market demands, many of us have gotten pretty creative sharing our data. We have seen Dropbox, Go to My PC, Log Me In and files emailed between team members.

The problem with that, is that many times these types of sharing lead to data corruption, data theft, out of date versions of files and a myriad of other issues, along with the hassle that they cause.

But, alas, we have a solution for that. Our virtual desktop is powered by Citrix and allows all team members to share all their data, safely, like they are sitting in the same room, even if they are miles apart.

Call (866)710-4228 or send an email for more information, or to get started.


April 18 Tax Filing Deadline - How to Create End of Year Reports and Accountants Copy in QuickBooks

Brianna Loftin - Friday, March 17, 2017

The tax deadline is fast approaching.  Here are instructions on how to get your small business ready to file your taxes using Intuit QuickBooks. 

Prepare End of Year Reports

1. Open QuickBooks App. Click "Reports," "Profit & Loss Standard" and then "Company & Financials." Select "Last Fiscal Year" in the "Transaction Date" drop-down list, and then click "Run Report." After viewing the report, Print, so that you can use it easily while preparing your tax return.

2. Click "Reports" on the toolbar, and then select "Accountant & Taxes." Choose "Last Tax Year" in the "Transaction Date" drop-down list and click "Run Report." Print if you need.

3. Click "Reports," select "Vendors & Payables" and then click "1099 Summary." Then Print your "1099 Summary."

Creating an Accountants Copy 

1. Open QuickBooks, and then click "File" on the menu bar. Select "Accounts Copy," and then click "Save File."

2. Select the "Accountants Copy" option, and then click "Next." Select the last day of the tax year in the "Dividing Date" control box and click "Next."

3. Click the "Save In" drop-down list, and then navigate to the folder where you want to save the accountant copy of the QuickBooks backup. Type a descriptive file name for the QuickBooks file in the "File Name" field. Click the "Save" button to save the accountant's copy of the file.

4. Copy the accountant's copy of the your company QuickBooks data file to an external hard drive or flash drive, and then give the device to your accountant or bookkeeper. Or email the accountant's copy of the file.

QuickBooks Hosting - Access your QuickBooks Anywhere

If you would like for your accountant to access your company files remotely and easily, you may want to look into having your QuickBooks Application hosted so that anyone that needs access can do so easily from any internet connected device. 

Call (866)710-4228, or send an email for more information, or to get started.

Daylight Saving Time Fact and Myth - Why do we do this Again?

Brianna Loftin - Tuesday, March 07, 2017


Our office is re-enacting the annual, "so why do we have daylight saving time again?" story-line.  

I jokingly stated that, whoever came up with the idea of DST, obviously didn't have kids. My boss retorted that it was instated to keep kids from having to take the bus in the dark. Of course I added the common misconception, that it was the farmers that wanted DST so that they could increase their hours of working in the fields, way before buses were even imagined. Apparently I was wrong, and farmers were actually deeply opposed to the time change.  

Another fallacy about the origin of DST is that it was brought about by Benjamin Franklin. He was an incredible man and inventor, but also witty, which was his intent when writing his satirical essay about changing sleep schedules so that Parisians could save money by waking at dawn and utilizing sunshine, rather than staying up late burning through candles.  

Like much of our ingenuity, DST was actually brought about to conserve electricity because of wartime measures during WWI. We have continued to implement the time change so that children do not have to go to school in the dark, and of course walk uphill both ways.  

So it turns out that we all had pieces of the story correct, but not the whole picture. Unfortunately this is ubiquitous for much of history, and society needs to do a much better job of remembering, so that we don't repeat past mistakes, even if it is just not repeating the same discussion you had before. 

My Sources



Houston Livestock Show and Rodeo - Links to Your Favorite Events

Brianna Loftin - Friday, March 03, 2017

There is a buzzing and delicious smell in the air, you know what that means for Houston, TX,  The largest Rodeo in the world is here and in full swing!  

I am not sure that I can choose between my favorite aspects, the delicious Barbecue which is definitely a front runner, I can just taste the smoked sausage, brisket and delicious grilled corn. 

Muttin Bustin'  is probably my favorite Rodeo attraction.  The Livestock Show has pretty much something for everyone,and they have my the best petting zoo. There is a wide variety of animals (not just goats), that are all well taken care of, and not obese from over feeding. 

Definitely grab your tickets for your favorite, artist or just the carnival, we welcome all y'all to come visit and enjoy the show!  



Top 5 Reasons to Perform Maintenance of Your Act! Database

Brianna Loftin - Monday, February 20, 2017

Top 5 Reasons to Perform Maintenance:

1. Ensure that backups are being performed

2. Minimizes “Break/Fix” cost surprises

3. Optimizes database performance

4. Identifies potential issues before they occur

5. Keeps you informed on what’s going on in your database

Tandem CloudTop will help you perform these items:

  • Scheduled Maintenance is Performed
  • Act! Certified Consultants Review Your Database
  • Issues Addressed Before they Become Major Problems.
  • Professional Communication with IT and Management Keep Parties “In the Know”
  • Keep You Focused on Business, Not Maintenance
  • Hosting on Tandem Servers is also Available

Call for more information about Act! Support and Hosting (866)710-4228 or send us an email.




CloudTop Office provides Quickbooks Hosting, Act! Hosting, Quotewerks Hosting and more. Check out our cloud hosting solutions for small to medium sized business owners.